CBSA Berhad

e-Procurement System Malaysia

E-procurement (electronic procurement, sometimes also known as supplier exchange) is the business-to-business or business-to-consumer or Business-to-government purchase and sale of supplies, Work and services through the Internet as well as other informations and networking systems, such as Electronic Data Interchange and Enterprise Resource Planning.

Typically, e-procurement Web sites allow qualified and registered users to look for buyers or sellers of goods and services. Depending on the approach, buyers or sellers may specify costs or invite bids. Transactions can be initiated and completed. Ongoing purchases may qualify customers for volume discounts or special offers. E-procurement software may make it possible to automate some buying and selling. Companies participating expect to be able to control parts inventories more effectively, reduce purchasing agent overhead, and improve manufacturing cycles. E-procurement is expected to be integrated into the wider Purchase-to-pay (P2P) value chain with the trend toward computerized supply chain management.

E-procurement is done with a software application that includes features for supplier management and complex auctions. The new generation of E-Procurement is now on-demand or a software-as-a-service.

There are seven main types of e-procurement:

Web-based ERP (Enterprise Resource Planning): Creating and approving purchasing requisitions, placing purchase orders and receiving goods and services by using a software system based on Internet technology.
e-MRO (Maintenance, Repair and Overhaul): The same as web-based ERP except that the goods and services ordered are non-product related MRO supplies.
e-sourcing: Identifying new suppliers for a specific category of purchasing requirements using Internet technology.
e-tendering: Sending requests for information and prices to suppliers and receiving the responses of suppliers using Internet technology.
e-reverse auctioning: Using Internet technology to buy goods and services from a number of known or unknown suppliers.
e-informing: Gathering and distributing purchasing information both from and to internal and external parties using Internet technology.
e-marketsites: Expands on Web-based ERP to open up value chains. Buying communities can access preferred suppliers' products and services, add to shopping carts, create requisition, seek approval, receipt purchase orders and process electronic invoices with integration to suppliers' supply chains and buyers' financial systems.
The e-procurement value chain consists of Indent Management, eTendering, eAuctioning, Vendor Management, Catalogue Management, and Contract Management. Indent Management is the workflow involved in the preparation of tenders. This part of the value chain is optional, with individual procuring departments defining their indenting process. In works procurement, administrative approval and technical sanction are obtained in electronic format. In goods procurement, indent generation activity is done online. The end result of the stage is taken as inputs for issuing the NIT.

Elements of e-procurement include Request For Information, Request For Proposal, Request for Quotation, RFx (the previous three together), and eRFx (software for managing RFx projects).
 
 
Category
 
RFID
 
Supply Chain Management
E-Procurement
Inventory & Asset Management
 
Enterprise Productivity
E-Security
Productivity
 
Search & Advertising
B2B
B2C
 
 
Products
e-Procurement
With the advancement of information technology and internet penetration into the business communities, traditional procurement processes now have the option to conduct the procurement processes via electronic means. The use of electronic modes promised savings of data entry, error reduction, processing time as well as more
streamlined processes through standardized modes of operations that were re-engineered as a result of e-Procurement implementation. CBS e-Procurement services provide an integrated suite of applications designed to help organizations to consolidate and streamline the entire procurement processes to an orderly, effective and efficient process. With this solution, organizations can gain visibility to all procurement transactions, from requisition to delivery and payment using one comprehensive system.
 
Solution
e-Procurement The effecient way to control spending
CBS e-Procurement services eliminate chaotic and administratively burdensome purchasing processes especially with large volume of transactions. Visibility to purchase orders status is often manually tracked, matching of purchase orders to receipts and invoices take days to consolidate. At times even the actual quantities of the shipment are often unknown until receipt. Often these activities are routinely communicated via email or phone and not properly tracked. CBS e-Procurement services are designed to help organizations to consolidate and streamline the entire procurement processes to an orderly, effective and efficient process. Some of the key benefits are:
 
• Improved purchasing productivity
• Reduce ordering cycle time
• Provides ongoing support to strategic sourcing
• Increases volume leverage opportunities
• Knowledge access to actual spend data
• Reduces maverick buying costs
• Reduces processing costs (also for suppliers)
• Improved supplier communications and relationships
 
 
 
 
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